Executive Assistant Zurich Duo

Our Opportunity 

Looking for a challenging and inspiring work environment within a creative in-house agency, supporting Zurich, that puts innovation at the heart of its operations? Zurich Duo, a spin-off of Zurich Group operating independently in Barcelona, combines entrepreneurial agility with the resources and stability of a global leader. We deliver creative, strategic, and experience-led services for internal stakeholders.  

Imagine if you could support leaders transforming how we approach creativity, design and digital strategy and be a part of a multicultural, world-class team who believes in helping you reach your full potential. 

Your role 

As an Executive Assistant at Zurich Duo, your main responsibilities will involve 

• Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.  

• Schedule and maintain calendar of appointments 

• May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager 

• Manage and coordinate all travel itineraries and expenses reports 

• Welcome/interact with visitors promptly 

• Organize events, meetings and conferences including the coordination of facilities and caterings 

• Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments, booking meeting rooms and setup of video conference systems 

• May take part in well-defined meetings and record minutes of the discussion 

• Assist in training or briefing of new employees 

• Helps coach and develop those individuals that are new to the role or in need of support and assistance 

• Collaborate in the internal initiatives to support the organization and contribute to Zurich Duo’s goals  

• Any additional tasks as assigned 

Your Skills and Experience 

As an Executive Assistant your skills and qualifications will ideally include:  

• At least 5 years´ experience working as an Executive Assistant in an international company with top level executives  

• Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects 

• Experience working remotely with managers (i.e. based in a different location)  

• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)  

• Excellent verbal and written communication skills in English and Spanish 

• Good teamwork skills