Office Admin and Procurement Specialist

Office Administration & Procurement Specialist

Place of work: Cracow

Job purpose:

To deliver office administration and procurement support for the Kraków office, including welcoming visitors, supporting the organisation of meetings and maintaining general office equipment. This role also offers the opportunity to participate in local projects; therefore, we are looking for a proactive and flexible individual with a strong “can‑do” attitude.

Responsibilities:

• Providing coverage of reception area with a friendly and professional presence, greeting and assisting all visitors.
• Contact with internal & external service providers (technical service, cleaning, landlord, etc.).
• Maintaining general office equipment and consumables (such as stationery), replenish with adequate supplies, stocktaking of office supplies.
• Assisting in organizing and planning internal meetings and arrange logistics and catering.
• Scheduling conference rooms, ordering supplies, maintaining office equipment inventory and mailroom back up as required locally.
• Providing excellent customer service, contributing to a positive and supportive team culture.
• Ensuring completion of paperwork, sign-in and security procedures.
• Suppling information to callers, relay messages and announcing visitors.
• Managing administration workload to achieve efficiency and productivity, to ensure internal customers receive the right level of service.
• Keeping office area clean and organized and coordinate cleaning staff and other external services.
• Maintaining security and safety standards as required, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorization or supervision maintained.
• Managing the distribution list.
• Performing other administration tasks as required.

Candidate’s profile:

This role requires previous experience as Office Admin/ Receptionist and preferably experience working in an international organization.

We are looking for a person who is:

• Well organized, able to prioritize tasks of high complexity.
• Has the ability to build relationships with an international network and key stakeholders across different levels in and out of the organization.
• With exceptional attention to detail, working to consistently high standards.
• Fluent in English language.
• Able to independently perform assignments in a standalone manner and coordinate complex assignments.
• He/she must be flexible, have a high degree of maturity, self-confidence and strong interpersonal skills.

We offer:

• Real life opportunities to develop and grow with us and contribute to the world around us
• Competitive salaries, language allowance and an employee benefits package that includes among others medical insurance, life insurance and sport-card
• Annual bonus depending on company annual results and individual performance
• Wide range of learning programs and personal development opportunities including also possibility to apply for up to 80% of educational trainings reimbursement
• Referral awards
• Online fitness trainings
• Hybrid Work
• Nice and Friendly atmosphere

Who we are:

Zurich Insurance Group (Zurich) is a leading multi-line insurer serving people and businesses in more than 200 countries and territories. Founded 150 years ago, Zurich is transforming insurance. In addition to providing insurance protection, Zurich is increasingly offering prevention services such as those that promote wellbeing and enhance climate resilience. Reflecting its purpose to ‘create a brighter future together,’ Zurich aspires to be one of the most responsible and impactful businesses in the world. It is targeting net-zero emissions by 2050 and has the highest-possible ESG rating from MSCI. In 2020, Zurich launched the Zurich Forest project to support reforestation and biodiversity restoration in Brazil. The Group has about 60,000 employees and is headquartered in Zurich, Switzerland. Zurich Insurance Group Ltd (ZURN), is listed on the SIX Swiss Exchange and has a level I American Depositary Receipt (ZURVY) program, which is traded over-the-counter on OTCQX. Further information is available at www.zurich.com.

In March 2016 we established a Shared Service Centre in Kraków, in Poland to support our global strategy. It is from this location that we have created a global shared service platform, focusing on advanced business functions such as financial accounting and reporting, planning and performance management, ICFR testing, financial systems management as well as HR integrated talent management operations.

This role is related to the key area of Zurich’s activity in Kraków. We are committed to complete the recruitment process as soon as possible, however in some occasions it may take up to 6 months and the requirements for the position may be subject to some clarification or modification during the recruitment process.