Executive Assistant & HR-Administratorr

Zurich is one of the world’s leading insurance groups, and one of the few to operate on a global basis. Our mission is to help our customers understand and protect themselves from risk. With about 53,000 employees serving customers in more than 170 countries, we aspire to become the best global insurer as measured by our shareholders, customers and employees. We help individuals, small and medium sized companies and global corporations around the world understand and protect themselves from risk by offering a wide range of insurance products, solutions and advisory services.

Executive Assistant & HR-Administrator (m/f/d)

As an Executive Assistant at Zurich, you will play a key role in supporting senior leadership. You’ll ensure smooth day-to-day operations and help drive the success of our team by managing schedules, communications, and confidential matters with professionalism and care.

Key Responsibilities:

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Support Local & Zurich Foundation community activities. 
• Responsible for general reception duties.
• Prepare, review, and edit correspondence, presentations, and reports.
• Organize meetings, manage agendas, take minutes, and follow up on action items.
• Handle confidential information with discretion and ensure compliance with Zurich’s standards.
• Liaise effectively with internal and external stakeholders.
• Support expense management, procurement, and office logistics.
• If needed support any other functions or department according to the business need of the company.

As an HR-Administrator at Zurich, you will be at the heart of our people operations. You’ll provide essential support to the HR team, helping us deliver a seamless employee experience and ensure our processes run smoothly and efficiently.

Key Responsibilities:

• Maintain and update employee records accurately in HR systems.
• Handle general HR operational tasks and maintain HR database.
• Assist with onboarding and offboarding, including documentation, contracts, and induction processes.
• Support HR processes such as benefits administration and time management.
• Answer employee queries regarding HR policies and procedures, always providing clear and helpful guidance.
• Support HR projects, including recruitment coordination, employee events, and training activities.
• Support business & employee events (catering and booking of events & travel arrangements).
• Ensure compliance with Zurich’s policies, data privacy standards, and relevant regulations.

Your skills and experience 

• Minimum of 3 years of experience in HR administration &/or as Executive Assistant. 
• Excellent written and spoken English skills. 

• Strong organizational and time-management skills; ability to prioritize and multitask.
• High attention to detail and professional confidentiality.
• Excellent written and verbal communication skills.
• Proficient with MS Office and HR information systems.
• Collaborative, proactive, and able to work independently.
• Positive, adaptable, and customer-focused attitude.
• Demonstrate accountability and commitment to corporate values.

We offer

• Full-Time position in our friendly and motivate team in Luxembourg. 
• In this position you will report to the Head of HR in Luxembourg. 

• International working environment.
• Compensation packages to high standard market rates.
• A high standard Group health insurance & pension plan.
• Flexible working policy to support your work life balance.
• Career path and opportunities within Zurich Group.
• Executive Managers whose doors are always open.
• A work model based on transparency and recognition.
• Training & Development for upskilling your futre experience.