Executive Assistant (Montreal)

The Opportunity

Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada. 
 
If you have experience providing executive support, and are looking for a new challenge, we would love to hear from you.  

Zurich Canada is seeking an Executive Assistant to support members of the Senior Management team and help drive our strategic priorities. In this role, you will play a key part in advancing Zurich Canada’s strategic objectives by providing high-level administrative support and contributing to the success of your designated area.

This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters. This posting is for a new vacancy. 

Zurich Canada uses artificial intelligence–enabled tools to support certain aspects of the recruitment process, including the initial review and screening of applications. Artificial intelligence is not the sole basis for candidate shortlisting or selection. All hiring decisions are reviewed and made by qualified hiring professionals.

What you bring to the table

As an Executive Assistant, you play a pivotal role in supporting Senior Management and ensuring smooth business operations. Your responsibilities help drive our success and create a welcoming environment for colleagues and stakeholders. In this dynamic role, you will:

•    Deliver confidential and high-quality administrative support to members of Senior Management.
•    Organize and prioritize daily tasks, ensuring work is completed accurately and on time.
•    Welcome and direct internal and external stakeholders.
•    Answer and screen phone calls, manage simple email responses, and support clear communication for leadership.
•    Compose routine and non-routine correspondence based on notes or instructions.
•    Process incoming mail, ensuring it reaches the right people promptly.
•    Schedule and coordinate meetings, appointments, and business activities.
•    Manage office supplies and organize travel logistics using Zurich’s internal procurement tools.
•    Prepare expense reports and handle payments for business expenses.
•    Uphold compliance with legal and regulatory standards in daily operations.
•    Access, process, and analyze data to support business decision-making.
•    Identify and propose improvements to enhance business processes.
•    Provide general clerical support and assist staff in processing transactions to meet service standards.
•    Coordinate onboarding and offboarding activities for employees.
•    Deliver reception and office support, creating an inviting workplace for visitors and team members.

Job Qualifications - What you bring to the table

Required:

•    Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Administrative area

OR

 
•    High School Diploma or Equivalent and 5+ years of experience in the Administrative area

AND

•    Have experience in planning, organizing and scheduling work 
•    Fluent in both French and English (written and spoken) 

Preferred:

•    Strong project management skills 
•    Advanced Microsoft Office skills
•    Excellent written and verbal communication skills

At Zurich Canada, we are committed to pay equity. We determine compensation based on objective criteria such as skills, experience, and internal equity. The salary range for this position is 65,000 - 85,000. This range reflects the expected pay for the role across Canada and may vary depending on factors like office location, specific responsibilities, and individual qualifications. As required by local law, Zurich provides in good faith a reasonable compensation range, but starting salaries may exceed this range based on a candidate’s skills and experience.

Fluency in both spoken and written English is required to facilitate communication with internal and external stakeholders outside Quebec.  

Our Culture

• Chez Zurich, nous sommes fiers de notre culture. Nous sommes passionnés par la Diversité, l’Inclusion, l’Équité et l’Appartenance (DIEB). Nous voulons que vous soyez vous-même au travail et que nos employés reflètent les communautés dans lesquelles nous vivons et travaillons. Nos initiatives DIEB créent un environnement où chacun se sent le bienvenu.

• Nous valorisons la collaboration et la diversité de pensée. Votre avis compte et nous offrons à nos employés les outils nécessaires pour avoir un impact.

• Le bien-être de nos employés nous tient à cœur. Nous proposons un régime complet d’avantages sociaux et de santé avec différents niveaux de couverture pour répondre à vos besoins, ainsi qu’un ensemble concurrentiel de rémunération globale.

• Nous savons qu’il est important de se reposer, de se ressourcer et de pratiquer ses passions. Chez Zurich, tous les employés bénéficient d’un minimum de quatre semaines de vacances par an pour le faire.

• Nous comprenons aussi que les employés ont besoin de congés personnels. Que ce soit pour un rendez-vous, une fête culturelle ou religieuse, ou pour se concentrer sur votre santé mentale, les employés de Zurich bénéficient de quatre jours personnels par an à utiliser à leur discrétion.

• Nous nous engageons à l’amélioration continue et offrons un accès à une gamme complète de formations et d’opportunités de développement.

• Nous avons à cœur nos communautés. Nos communautés sont là où nos clients, nos employés et nos actionnaires vivent et travaillent. Bien que nous puissions être fiers de notre contribution à la société par notre activité principale d’assurance, nous devons aussi redonner à nos communautés grâce à notre talent, notre temps et nos ressources.

• Nous avons remporté de nombreux prix pour notre culture d’entreprise. Nous sommes fiers d’être l’un des meilleurs employeurs du Grand Toronto et d’avoir reçu le prix Insurance Business Canada 5-Star pour la Diversité, l’Équité et l’Inclusion.

Faites la différence. Relevez des défis. Soyez inspiré(e). Soyez soutenu(e). Aimez ce que vous faites. Travaillez avec nous.

Business Accountabilities

•    At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DIEB). We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work. Our DIEB initiatives are creating an environment where everyone feels welcome. 

•    We have a collaborative culture where diversity of thought is valued. We value your input and strive to give our employees the tools they need to make an impact.  

•    We care about our employees’ well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package. 

•    We understand how important it is to rest, recharge and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that. 

•    We also understand that employees require time off for personal reasons. Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health. Zurich employees receive four personal days per year to be used at their discretion.  

•    We are committed to continuous improvement and offer access to a comprehensive range of training and development opportunities.  

•    We care about our communities. Our communities are where our customers, people, and shareholders live and work. While we can be proud of the contribution to society Zurich makes through our core business of insurance, we must also give back to our communities through our talent, time and resources. 

•    We have won numerous awards for our workplace culture. We are proud to be one of Greater Toronto’s Top Employers and to have received Insurance Business Canada’s 5-Star Diversity, Equity and Inclusion Award.    
 

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.