Executive Assistant I- Construction

Zurich North America is hiring an Executive Assistant I to join our Construction team! We are open to hiring talent in a virtual office. In this role you will perform several basic administrative routines such as travel arrangements, calendar management, mail distribution, and responding to basic inquires. This role typically operates without direct supervision, however, there is a supervisor to whom non-routine inquires and questions can be referred, and the individual is held responsible for process-driven and basic administrative end-to-end functions.

In this role you will be responsible for:

• Represents management, resolves issues on the executive’s behalf.

• Interacts with customers and associates in person, by phone and by e-mail efficiently, promptly, and accurately. Provides regular updates to executive, customers and office staff as required.

• Composes routine correspondence, memos, and reports.

• Maintains current, accurate and easily accessible files and department data.

• Prepares presentation materials and assists executive with presentation arrangements.

• Develops worksheets, prepares correspondence, and develops presentations using computer technology.

• Administers programs, projects and/or processes specific to the operating unit served.

• Organizes meetings, includes scheduling, sending reminders, and organizing catering when necessary.

• Performs minor accounting duties such as processing of expense reports and payments.

• Welcomes visitors and identifies the purpose of visit before directing visitor to the appropriate department.

• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the management’s behalf. 

• Interacts with vendors in person, on the phone, or in email.

• Prepares, executes, and monitors travel arrangements.

• Overview of event planning and budgets.

Basic Qualifications:

• Bachelor's Degree and No prior experience required in the Administrative area
  OR 

• Associate Degree and No prior experience required in the Administrative area
  OR

• High School Diploma or Equivalent and 3 or more years of experience in the Administrative area
  AND 

• Experience with Microsoft Office

• Experience planning, organizing, and scheduling work

Preferred Qualifications:

• Knowledge of company operations, organizational procedures

• Administrative experience in a multi-tasked, high-paced, confidential environment

• Ability to prioritize

• Ability to multi-task

• Strong verbal and written communication skills

Zurich in North America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status. 

Location(s): AM-Schaumburg, Chicago, New York City or Boston

Remote Working: Hybrid

Schedule: Full Time

Employment Sponsorship Offered: No

Hiring Manager Name: Tobias Cushing

Recruiter Name: Suzan Zalan

Job Level: 3T

Division: Construction

Internal Referral Bonus: $500.00

External ​Referral Bonus: $1,000.00