Executive Assistant II

Zurich North America is hiring an Executive Assistant II to join our Life, Accident, and Health team! We are open to hiring talent in our Zurich North American office in IL, NJ, or NY. In this role you will perform several basic administrative routines such as travel arrangements, calendar management, mail distribution, and responding to basic inquires. This role typically operates without direct supervision, however, there is a supervisor to whom non-routine inquires and questions can be referred, and the individual is held responsible for process-driven and basic administrative end-to-end functions.

This is a hybrid work position, however, the candidate selected for this opportunity should be able to report into one of the following North American office locations: IL, NJ, or NY.

In this role you will be responsible for:

• Represents management, resolves issues on the executive’s behalf.

• Interacts with customers and associates in person, by phone and by e-mail efficiently, promptly, and accurately. Provides regular updates to executive, stakeholders, customers, and office staff as required.

• Composes routine correspondence, memos, expense reports, and newsletter.

• Maintains current, accurate and easily accessible files and department data.

• Prepares presentation materials and assists executive with presentation arrangements.

• Develops worksheets, prepares correspondence, and develops presentations using computer technology.

• Administers programs, projects and/or processes specific to the operating unit served.

• Organizes meetings, includes scheduling, sending reminders, and organizing catering when necessary.

• Performs minor accounting duties such as processing of payments.

• Welcomes visitors and identifies the purpose of visit before directing visitor to the appropriate department.

• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the management’s behalf. 

• Interacts with vendors in person, on the phone, or in email.

Basic Qualifications:

• High School Diploma or Equivalent and 5 or more years of experience in the Administrative area

       OR

• Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience required in the Administrative area

       AND

• Experience planning, organizing, and scheduling work

Preferred Qualifications:

• Knowledge of company operations, organizational procedures

• Administrative experience in a multi-tasked, high-paced, confidential environment

• Ability to prioritize

• Ability to multi-task

• Strong verbal and written communication skills

Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply—your unique background matters to us.

The pay range shown is a national average and may vary by location. The proposed Hourly rate for this position is $31.68 - $51.87, with short-term incentive bonus eligibility set at 5%.

We offer competitive pay and comprehensive benefits for employees and their families. [Learn more about Total Rewards here.]

Why Zurich?

At Zurich, we value your ideas and experience. We offer growth, inclusion, and a supportive environment—so you can help shape the future of insurance. Zurich North America is a leader in risk management, with over 150 years of expertise and coverage across 25+ industries, including 90% of the Fortune 500®.

Join us for a brighter future—for yourself and our customers.

Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets.

Zurich complies with 18 U.S. Code § 1033.

Please note: Zurich does not accept unsolicited CVs from agencies. Preferred vendors should use our Recruiting Agency Portal.

Location(s): AM - Schaumburg, AM - New York, AM - Parsippany
Remote Working: Hybrid
Schedule: Full Time
Employment Sponsorship Offered: No  
 
Linkedin Recruiter Tag: #LI-MM1 #LI-HYBRID