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PMO Manager (Portfolio & Program Assurance)


Our opportunity


As a member of the Group Project Management Office team in Barcelona you will work together with the related Portfolio lead to review, assess and prioritize new project proposals, create project portfolio insights and provide corresponding analysis to senior management. You will engage with Group Operations, Group Functions and/or local Business Units to support them in portfolio, program and project delivery with the goal to optimize portfolio and program benefits and to improve respective capabilities.


Your role


As a PMO Manager (Portfolio & Program Assurance), your main responsibilities will involve


  • Lead the strategic alignment, execution, maintenance, and quality assurance for projects and programs within the portfolio together with the respective Portfolio Lead
  • Assess delivery status of key programs through Stage-Gates reviews and propose key mitigation actions
  • Challenge and Review project business cases resp. project proposals, identifying the business impact, the probability of satisfying business needs, the anticipated business benefits, and the risks and consequences of failure
  • Measure, review, and audit project and program management to ensure conformance to organization standards and controls
  • Identify and plan systematic corrective action to reduce errors and improve the quality of the projects through root cause examination
  • Identify improvement opportunities and recommend strategic steps to capitalize on opportunities that will have a significant effect on profit and/or operational effectiveness for the whole organization
  • Build and maintain a comprehensive milestone plan for the portfolio, based on the current plans of each constituent project or program in collaboration with local organizations
  • Monitor overall progress of the respective portfolio and key programs, with particular focus on budgets, key milestones, resources, dependencies and benefits
  • Report progress of the portfolio to senior management with specific emphasis on business objectives delivery, efficient resource deployment, effective risk and issue management, portfolio volatility with respect to scope and quality changes, and process improvements
  • Contributes to the annual planning and budgetary process of portfolios
  • Ensure new methods and tools are adopted by end users
  • Support best practice sharing via Zurich’s project professional community and takes part in professional activities outside the organization.


Your Skills and Experience


As a PMO Manager (Portfolio & Program Assurance), your skills and qualifications will ideally include:


  • University degree in Business Administration/Finance or equivalent
  • Project Management (preferably PMP) and/or Business Analysis training
  • 7+ years of experience in the financial services industry (preferably insurance industry)
  • 7+ years of experience in project and ideally program management in a global environment (preferably in more than one function/ business)
  • Consultancy and/ or strategy background useful
  • Exhibits strategic management skills at the highest levels and in a wide variety of contexts
  • Strong practical experience in conducting project/program reviews and providing guidance on corrective measures with project/portfolio planning, risk management, reporting, prioritization, and budgeting
  • Experience in process and operational improvement (e.g. Lean) as well as change management
  • Understands the organization’s policy framework, management structures, and reporting procedures for all aspects of project and program management
  • Effective communication, presentation and relationship management skills at different levels and in a multicultural environment.
  • Analytical approach and practical problem solving and solution development skills
  • Able to understand, explain, and present complex technical ideas to both technical and non-technical audiences at all levels in a persuasive and convincing manner
  • Ability to work effectively in a global organization and under time pressure. Understands how to prioritize and deliver on multiple tasks
  • Strong team player and self-starter. Highly self-driven personality and ability to think “out of the box” and raise the bar
  • Good working knowledge in project and portfolio management tools (ideally Planview) as well as agile work/team management tools
  • Strong knowledge of data visualization and managing reporting tools such as PowerBI and Qlikview, skills in development software and code (e.g. Visual Basic) are a plus
  • Strong project finance, cost controlling and cost benefit analysis skill
  • Strong Microsoft O365 incl. SharePoint, Teams and other collaboration tools
  • Fluent in English (spoken and written at CAE level or equivalent), other languages are a plus


Additional Information


As well as a competitive salary and a yearly bonus we offer benefits package which includes:

  • Option to work remotely within Spain even up to 100% - you choose
  • Flexible working hours
  • Wide range of internal and external trainings
  • Free English, German and Spanish classes depending on the needs
  • Ticket restaurant
  • Life Insurance
  • Pension Plan - after 1 year in the company
  • Referral bonus if you bring other talented people like you
  • Special banking and insurance conditions
  • Exclusive Employees discounts


Primary work location is Barcelona, Poblenou. Please apply with your CV in English.


Who we are


Looking for a challenging and inspiring work environment where you can make a difference? At Zurich millions of individuals and businesses place their trust in our products and services every day. Our 53,000 employees worldwide form the basis of our success, enabling, businesses and communities to face a world of risk with confidence. Imagine if you could help people do this all over the world. You’d give them confidence and reassurance by protecting what they love most. It’s a big challenge, but you will be supported by a world-class team who believe in helping you to reach your full potential and deliver on our promises.


So be challenged. Be inspired. Help us make a difference.


At Zurich we are an equal opportunity employer.  We attract and retain the best qualified individuals available, without regard to race/ethnicity, religion, gender, sexual orientation, age or disability.





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