Executive Assistant

The Opportunity:

We are looking for an Executive Assistant to perform a variety of administrative tasks to support our CEO, SG.

As an Executive Assistant you’ll provide general and confidential administrative duties and support, including day-to-day activities like diary management, arranging meetings, travel booking, managing payments/expenses, composing documentation/ correspondence and handling enquiries.

Key Responsibilities:

• Manage, coordinate, and maintain the CEO’s schedule, including meetings, appointments, and other activities. Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the CEO’s schedule.
• Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals. Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
• Coordinate major events involving the CEO. Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
• Respond to and send emails on behalf of the CEO, including forwarding them to the appropriate personnel for handling.
• Compose routine and non-routine correspondences and presentation from brief notes, oral or written instructions.
• Assist with vendor payment requisitions, ensuring all payment requests are submitted and processed promptly. Prepare expense reports and manage payments for expense items.

• Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
• Support specific projects from an administrative perspective, as and when required.

Qualifications, Skills & Experience:

• Experience in providing administrative support to senior management.
• Proven ability to handle confidential and sensitive materials and critical assignments professionally.
• Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment. High level of attention to detail and accuracy.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Word, PowerPoint, Excel, etc.
• Able to prioritize and multi-task. Good time management, planning and organization skills, customer-service orientation.
• Good verbal and written communication skills.
• Flexible and willing to learn.
• Proactive and ownership-driven in tasks. Highly initiative-driven, self-reliant, and motivated individuals.