Office Manager

Place of work: Warsaw, Poland

Job Purpose

The purpose of this role is to ensure the effective and efficient management of the Zurich Warsaw office by overseeing daily office operations, coordinating administrative processes, and supporting employees and management with operational and organizational matters.

The Office Manager plays a key role in maintaining a well-functioning office environment, ensuring compliance with Group standards and local regulations, supporting people-related processes, and enabling smooth cooperation between internal and external stakeholders.

Responsibilities

• Organize and coordinate daily office operations and procedures, ensuring efficient and smooth functioning of the office.
• Manage office resources and collaborate with suppliers and service providers.
• Support procurement processes, including coordination of orders, documentation, and cooperation with vendors.
• Maintain, organize, and archive office documentation (contracts, NDAs, orders, offers) in line with Group requirements and local regulations.
• Actively resolve issues and operational challenges reported by office employees and business partners.
• Support the organization of internal events, meetings with business partners, conferences, and workshops.
• Organize and coordinate guest visits, including international guests.
• Manage and coordinate the onboarding process for new employees, ensuring a smooth introduction to the office and company environment.
• Collaborate closely with the HR department and external HR service providers.
• Coordinate medical examinations and occupational health and safety (OHS) training.
• Maintain records related to working time, vacation, and sick leave.
• Provide administrative support to management, including calendar coordination and operational matters.
• Support the preparation of reports and presentations for management and headquarters.
• Perform additional administrative and organizational tasks related to the current needs of the office.

Candidate’s Profile

• Previous experience in an Office Manager, Administration Manager, Senior Office Coordinator, or similar role.
• Strong organizational and planning skills with the ability to manage multiple priorities and stakeholders.
• High attention to detail and a proactive, solution‑oriented approach.
• Experience in coordinating office operations, suppliers, and service providers.
• Experience supporting HR-related administrative processes (onboarding, working time records, cooperation with HR providers).
• Strong communication and interpersonal skills.
• Good knowledge of English (daily communication in an international environment).
• Good working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
• Experience working in a corporate or international environment (preferred).

We Offer

• Private medical care
• Life insurance
• Stationary work with the possibility of occasional remote work
• Flexible working time
• Integration events
• No dress code
• Annual bonus
• Competitive salary
• Learning & development programs
• Friendly and collaborative working atmosphere

Who We Are

Zurich Insurance Group (Zurich) is a leading global multi-line insurer founded more than 150 years ago, which has grown into a business serving more than 75 million customers in more than 200 countries and territories, while delivering industry-leading total shareholder returns. We set benchmarks in Commercial Insurance and are committed to delivering high-quality services for our customers every day. At our new Future Branch in Warsaw, we’re looking for colleagues who want to help shape Zurich’s next chapter in Poland. Join us to create a brighter future for insurance - together. 

Does this role feel like the right next step in your career? We look forward to receiving your online application (CV; cover letter optional) via the ‘Apply now’ button.

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